What is a correct statement about PII and its protection in the workplace?

What is a correct statement about PII and its protection in the workplace?

• A. Publicly available information
• B. Personal Information that can be shared
• C. Information only for HR
• D. Personal Identifiable Information; protecting it prevents identity theft and preserves privacy and security.

Answer: (D)

PII stands for Personal Identifiable Information, which includes data that can be used to identify a person, such as names, Social Security numbers, addresses, or payroll details. In the workplace, protecting PII means applying controls so that this information is only accessible to authorized individuals and is safeguarded from leaks or theft. The statement that best fits is that PII is Personal Identifiable Information and protecting it prevents identity theft and preserves privacy and security. It ties the definition directly to the purpose of safeguarding data, which is to reduce the risk of identity misuse and to maintain individuals’ privacy and overall security. The other options don’t fit because they either describe information as publicly available (which is not the core idea of PII protection), reduce PII to something that can be shared (which ignores the need to protect sensitive data), or incorrectly confine protection to a single department (HR) rather than recognizing that PII can span many areas of the organization). In practice, protect PII with appropriate measures like access controls, encryption, secure disposal, and employee training to minimize risk.

PII stands for Personal Identifiable Information, which includes data that can be used to identify a person, such as names, Social Security numbers, addresses, or payroll details. In the workplace, protecting PII means applying controls so that this information is only accessible to authorized individuals and is safeguarded from leaks or theft. The statement that best fits is that PII is Personal Identifiable Information and protecting it prevents identity theft and preserves privacy and security. It ties the definition directly to the purpose of safeguarding data, which is to reduce the risk of identity misuse and to maintain individuals’ privacy and overall security.

The other options don’t fit because they either describe information as publicly available (which is not the core idea of PII protection), reduce PII to something that can be shared (which ignores the need to protect sensitive data), or incorrectly confine protection to a single department (HR) rather than recognizing that PII can span many areas of the organization). In practice, protect PII with appropriate measures like access controls, encryption, secure disposal, and employee training to minimize risk.